All employees are required to obtain and use the IBA travel card for all official travel unless: A vendor does not accept the travel card; The director, Credit Card Services, has granted an exemption (see IRM 1.32.4.2.1.1 (1), Exemptions to Mandatory Use of Travel Card Policy; The manager, International Travel and Visitors Program/Official Passports, in LB&I has granted an exemption; or. The document is stamped in ETS and the traveler receives a general email message indicating the status. Upon receipt of the travel card, travel cardholders must verify the accuracy of the information on the transmittal document and on the travel card. Reply . The travel card cannot be used to pay for travel expenses of employees performing NTEU business unless the IRS has approved it. Correct Answer: Reduced Payment Plan Question: You suspect that a cardholder used their travel card for personal use. 5514, DJMS-AC provides salary offset collections from members pay to non-DoD agencies (example: delinquent Government Travel Card bill). PINs are used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. January 2012. The statement of account will show the total amount due and the payment due date. (3) IRM 1.32.4.1.6 (1) (d), Terms/Definitions, added the definition for Concur government edition (CGE) reservation fee. When the call is completed, the card will be activated and ready for use. Disputed item - An erroneous, duplicate, or over charge that appears as a transaction on an individually billed travel cardholder's statement of account. Responsibilities for IBA and CBA accounts include: Providing guidance and direction to travel cardholders and managers. Using the government travel card only for travel-related expenses while performing official government travel. 0000018897 00000 n Approved (authorized) requests will route to the traveler's manager for review and approval of the trip. Refer to the "Mandatory Use of Travel Cards" Frequently Asked Questions on the IRS Source website for additional guidance. Referring requests for petition for salary offset hearing to Government Payables and Funds Management office. Lodging expenses are not authorized for local travel within a 40-mile radius of the employees official station or residence that is performed within one day and does not involve an overnight stay or lodging expenses. As a result, the actual available card limit fluctuates as charges and payments are posted. Members who will PCS before October 2022 and currently do not possess a government travel card are strongly encouraged to apply for one as soon as possible to allow for this option. 0000015265 00000 n 105264). If the manager determines the requirements are met, the manager will forward the approved request to the Credit Card Services mailbox. (4) IRM 1.32.4.1.7 (1), Acronyms, updated acronym chart to include Concur government edition (CGE). The credit card services conditional router will review the reservation and will either approve (authorize) or disapprove (return) the request. The program coordinator: Provides the travel account application form to you. Relocation travel - Tickets for common carrier transportation authorized for an IRS employee's spouse for travel associated with house hunting can be charged to the CBA. Reduced spending limits on travel cards during periods of non-travel status. Travel cardholders should include their 16-digit account number with the remittance. Relocating employees and family members may use the CBA for house-hunting trips and en- route travel if the employee does not hold a government credit card. See 1.32.4.2.8.2 for additional information on suspended accounts. Process of dividing a travel voucher reimbursement between the credit card contractor and the traveler. A directorate of the Defense Support Services Center, under the Defense Human Resources Activity, An official website of the United States government, Government Travel Charge Card Regulations , Overseas COLA Spendable Income Tables Alt, Government Travel Charge Card Regulations [PDF, 46 pages], Travel and Transportation Reform Act of 1998 [PDF, 9 pages], Hosted by Defense Media Activity - WEB.mil. A copy of the electronic statement of account may be enclosed with the remittance. The employee should then contact their manager. The ATM feature must only be used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. One CBA account is established for each IRS business unit. Ensuring their employees are aware of the government travel card requirements. All interest paid on late vouchers is considered income for payments of $600 or more during the calendar year and must be reported on an individuals tax return. Travel cardholders are responsible for disputing timely any incorrect or unauthorized charges that may appear on their statement of account. Record retention guidance is available on the IRS Source website by, selecting New travel card requests. The PIN will be used at chip enabled merchant terminals and for standard travel cardholders to obtain cash from the ATM for official IRS travel expenses that cannot be charged using the travel card. (8) IRM 1.32.4.2.4 (1), Cash from Automatic Teller Machines Access, added rental car gas to travel expenses that travel cardholders must pay for with their travel card. Employees are required to use split disbursement. The Travel and Transportation Reform Act of 1998 (Pub. (17) Minor editorial changes made throughout the IRM for clarity. A standard travel card includes the MCC template for miscellaneous expenses and ATM access. This section provides responsibilities for the following: The CFO and Deputy CFO are responsible for Government Travel Card Program policy. Both the tickets and associated fees must be charged to a personal credit/debit card, the IBA or CBA may not be used for the personal portion of the trip. Paying all charges and fees associated with the account timely. Disapproved (returned) CBA transportation requests - Current travel cardholders who selected CBA as the method of payment for transportation in ETS and were disapproved, must cancel the current transportation reservation and create a new reservation using their travel card. The travel card will then be accepted at merchants, such as airlines and hotels, whose MCC is included in the template for that travel card. Added text The cardholder must contact the hotel to cancel their reservation.. WebThe Act allows an agency to collect from an employee's disposable pay any undisputed delinquent amounts that are owed to a travel charge card contractor, upon written request Initiating and completing the dispute resolution process when unauthorized or erroneous/duplicate charges appear on the statements of account. A travel card will be mailed in a plain envelope to the applicant at the statement billing mailing address indicated on the application form. government travel card In addition, an ATM fee of varying amounts can be charged as an access fee. At this point, Salary Offset will be initiated by the bank. Merchant category code (MCC) - A standard code assigned to every merchant that accepts a credit card identifying the category of goods, services, or activity they are involved with. All employees are required to obtain and use the travel card for required travel expenses unless they qualify for an exemption as outlined in IRM 1.32.4.2.1.1. Actual bank fees charged for non-payment will not be reimbursed by IRS. Primary Stakeholders: The CFO, Credit Card Services, travel cardholders, CBA users and managers. Centrally billed account (CBA) - A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets only). A new travel card applicant with a credit score of 660 or higher will receive a standard travel card. Card limit - The maximum cumulative amount that can be charged to an individually billed government travel card in any one billing cycle. IRS Managers Guide to Penalty Determinations provides Labor Relations guidance for penalty determinations for the misuse of the travel card. The travel cardholder should prepare a travel voucher to claim reimbursement for the CGE fee. The employee will be provided 30 days to repay the delinquent balance or enter into a written payment agreement with the government credit card contractor. The mandatory use of the travel card enables the IRS to obtain rebates offered by the credit card contractor. Information for submitting requests for exemption from the mandatory use of the travel card requirement for international travel can be found in the CFO Travel Resources section on the IRS Source website. 0000007069 00000 n 498 28 The instructions for completing the government credit card contractor's on-line travel card application form can be accessed at the end of the course along with a copy of the cardholder account agreement. All employees who are required to travel must obtain and use the travel card for all official travel and transportation-related expenses. Failure to pay undisputed charges is a conduct issue that could result in disciplinary action. (4) A written agreement between the cardholder and the travel card vendor in which the cardholder agrees to make a monthly payment to the vendor. G. Limit travel advances to employees on the Agencys payroll (no invitational travelers). Information and procedures regarding account maintenance changes are available on the IRS Source website. Charges that have been disputed (and confirmed by the government credit card contractor by email) will not be considered delinquent until the government credit card contractor makes a determination. An official website of the United States Government. Authorizing the TMC to issue tickets that are charged to the CBA. (7) IRM 1.32.4.2.2.1 (1), Authorized/Unauthorized Uses chart changes: added gasoline for a privately-owned vehicle (POV) expense type; for meals changed text from "Yes" to "No" , meals are not authorized for local travel unless in travel status for 12 hours or more; also updated expense type to include Uber. Service Members Are Responsible Outstanding government travel credit card bills can result in a negative reporting on the service members civilian credit report, and the Department of Defense may salary offset a portion of the service members salary to pay the government travel credit card bill. Travel card activity is restricted by the MCC assigned to the travel cardholder's account. WebGovernment Code Section 19815.4(d) Government Code Section 19816; Government Code Section 19823; Title 2, California Code of Regulations, section 599.859; Title 2, California (6) IRM 1.32.4.2.1.1 (4) h., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employees who have relocated and staying in temporary quarters. Employees are required to use their government travel card for temporary quarters in accordance with the rules governing mandatory use of the government travel card. 0000003742 00000 n (1) This section establishes FMS's procedures for the centralized offset of Federal salary payments to collect delinquent If the information is correct, the travel cardholder should activate the travel card by calling the government credit card contractor at the telephone number on the activation sticker. The renewal card will require activation. Citi Government Travel Card Cardholder Guide 0000006555 00000 n Information regarding the dispute process is available on the IRS Source website by, selecting Incorrect charges. Program Goals: Provide an effective travel card program that enables IRS employees to conduct official government travel to carry out their tax administration duties and ensure effective internal controls as outlined in OMB Circular A-123, Appendix B: Improving the Management of Government Charge Card Programs. Disputing any incorrect or unauthorized charges that may appear on the monthly statement of account timely. Standard travel cardholders can establish or change their cards PIN at any time by calling the government credit card contractor. Government Travel Card Travel cardholders will need to call the government credit card contractor at the number on the back of the travel card to establish a PIN. This generally, will occur two to four weeks prior to the expiration date. Requests for a higher limit must be made with the approval of the travel cardholder's manager. Salary offset Authorized uses are as follows: The travelers manager must authorize the traveler to use the CBA. If an account is unpaid 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared, the government credit card contractor will cancel the cardholders travel card account and revoke all charging privileges. (15) IRM 1.32.4.2.9 (1) h., Travel Card Account Changes, deleted text "Transferring an account to a new IRS organization." Salary offset will continue until the full amount of the debt is collected or the employee makes full payment. It is not appropriate to request an increase in the card limit if there is an outstanding balance. Authorized CBA users are responsible for: Contacting the TMC to make a reservation. (5) IRM 1.32.4.2.1.1 (4) g., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employee who are infrequent travelers. An employee who is expected to travel must obtain a government travel card unless exempt. 0000005834 00000 n The CBA charges are billed and paid monthly. DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. Charges: Misuse of Government Credit Card The government credit card contractor must receive the travel cardholder's payment by the due date. The CFO, Deputy CFO , and Credit Card Services share joint responsibility for the Government Travel Card Program. Travel Card Administration - William J. Hughes Technical Center Statements of account can be accessed through the government credit card contractors website. WebThe Citi DoD Travel Card is accepted at greater than 35 million locations worldwide. Indirect Travel - Personal and Official Travel Combined. If the ticket has been invoiced, the ETS travel authorization must be left open. WebFSIS Directive 3830.2 Government Travel Charge Card Program FSIS Directive 4550.2 Garnishment of Wages for Child Support, Alimony and Commercial Debt The ATM withdrawals are limited to $100 per day with an overall withdrawal limit of $1,000 per billing cycle. Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration. L. No.105-264). More Information is available on the IRS Source website by, selecting Incorrect charges. Employees with suspended or cancelled government travel cards. Can I use my government travel card for groceries? The travel cardholders may use the government credit card contractors phone pay service to expedite payment by telephone using an electronic check service. 0000007509 00000 n and provide the employee due process in compliance with 41 CFR 301-54.100 prior to salary offset; Travel Card 101 - U.S. Department of Defense The designated IRS employee is responsible for making travel arrangements and completing the manual travel authorization form. If a reservation is cancelled prior to ticketing, no transaction fee is incurred. Complete the manual travel authorization form. The Letter of Understanding between the director, Workforce Relations Division, and NTEU defines hardship as employees who have a history of personal or work-related credit card problems and employees whose religious tenets object to the use of credit cards in general. Question: Which travel card policy will let a traveler pay off their GTCC bill in monthly installments to avoid Salary Offset? Information about the dispute process is available on the IRS Source website by, selecting Canceled trip. The IRS will notify the employee in writing of its intention to collect the debt. 0000019028 00000 n Restricted travel cardholder - A travel cardholder who did not consent to an electronic credit check or had a credit score of less than 660. En-route common carrier transportation tickets authorized for the IRS employee's spouse or dependents can also be charged to the CBA.
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